HR Glossary
Human Resource Information System (HRIS)
Table of contents:
What Is a Human Resource Information System (HRIS)?
A Human Resource Information System (HRIS) is a digital platform that stores and manages employee information and HR processes in one centralised system. It helps organisations automate administrative tasks such as payroll, time and attendance, performance management, and employee records.
What Does an HRIS Do?
An HRIS acts as the core database for all employee-related information. It streamlines HR functions by automating processes, reducing paperwork, and ensuring compliance with employment laws. It provides HR teams and managers with accurate, real-time data to make informed decisions about workforce planning and employee management.
Key Functions of an HRIS
- Employee data storage and management
- Payroll processing
- Time and attendance tracking
- Holiday and absence management
- Performance reviews
- Onboarding and offboarding workflows
- Compliance reporting
- Employee self-service portals
Why Is an HRIS Important?
An HRIS improves efficiency by eliminating manual HR tasks and reducing the risk of human error. It centralises employee data, making it easier for organisations to access accurate information and maintain compliance. This allows HR teams to focus on strategic initiatives such as employee engagement, workforce development, and wellbeing.
Benefits of Using an HRIS
- Improves accuracy and data security
- Saves time by automating repetitive tasks
- Helps monitor workforce behaviour and trends
- Supports regulatory compliance and audit readiness
- Enhances employee experience through self-service access
- Enables better decision-making with real-time insights
Who Uses an HRIS?
HRIS platforms are used by HR teams, managers, finance departments, and sometimes employees themselves via self-service portals. They are suitable for organisations of all sizes, from SMEs to large enterprises.
HRIS vs HRMS: What’s the Difference?
While the terms HRIS (Human Resource Information System) and HRMS (Human Resource Management System) are often used interchangeably, an HRMS typically includes broader features such as talent management and employee development. An HRIS usually focuses more on core HR functions and data management.
How an HRIS Supports Employee Wellbeing
Modern HRIS platforms often include modules for absence tracking, health assessments, and employee support services. This allows organisations to identify patterns in sickness absence, support employees early, and reduce the risk of long-term health issues.
How GoodShape Enhances HRIS Capabilities
While an HRIS provides the foundation for managing employee data, GoodShape adds a crucial layer of health and wellbeing intelligence. GoodShape integrates with HR systems to offer real-time absence reporting, clinical support, and in-depth health analytics.
This enables employers to:
- Detect trends in employee ill health
- Act early to prevent long-term absence
- Support employees with 24/7 nurse-led advice
- Improve workforce productivity and resilience
By combining HRIS functionality with GoodShape’s health expertise, organisations can move beyond basic data management to proactively protect employee wellbeing and enhance organisational performance.