Impact of Absence Calculator.

Build your business case for employee health and wellbeing.

There's a clear link between employee absence, wellbeing and productivity. But your wellbeing support strategy needs to start with a compelling, data-backed business case that your Finance Director will support.

Our free calculator identifies a range of direct and indirect costs associated with employee absence, helping you take informed steps to drive measurable improvement within your organisation.

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Build your business case for employee health and wellbeing.

Unplanned leave is a lagging indicator of poor employee wellbeing. To prepare a CFO-friendly business case for more effective employee support, you first need to estimate the current impact of employee absence on your organisation.

This free calculator will provide a detailed summary of your costs and risks today, and takes less than 10 minutes to complete. When you’ve finished, you’ll also have the option to receive your personalised report straight to your inbox.

Industry & Headcount

Start building your data-led case for employee wellbeing support today by entering the industry and estimated headcount of your organisation.

Estimate the total number of people your organisation employs, inc. all full-time and part-time on the payroll. GoodShape typically supports larger employers with upwards of 1,500 people.

Percentage of headcount who work full-time

0% 100%
The percentage of your total workforce who are full-time employees.
The number of hours (per person) your full-time employees work in a week.
The number of days (per person) your full-time employees work in a year, taking into account public holidays and annual leave.

Part-time working hours (% of average Full Time hours worked by a typical part time employee)

0% 100%
The average percentage of full-time hours worked by your part-time employees. Calculate as follows: (Average part-time hours per week ÷ full-time hours per week) x 100 = Part-time hours (%)
The average salary (per person) paid to your full-time employees in a year.
Your organisation's policy for paying employees when they take unplanned absence from work.

Percentage of headcount who receive statutory sick pay

0% 100%
The percentage of your total workforce who receive statutory sick pay.
1. The average length, in days, of spells of absence taken by your employees in a year.
2. The average number of separate absence spells recorded per employee, per year, regardless of duration.

Absence rate

0% 100%
The percentage of all annual working time available that is lost to unplanned absence. Calculate as follows: (Working Time Lost [days] ÷ Working Time Available [days]) x 100 = Absence Rate [%]

OR

The average number of working days lost to unplanned absence, per employee, in a year

On average, how does the cost of alternative additional workers compare to the cost of your usual employees?

1x 10x
The factor by which you incur additional costs as a result of absence (e.g. overtime or agency fees). Calculate as follows: Total costs incurred when employee is absent ÷ Normal costs incurred when employee is present = Cost of absence multiplier.

£ per day, per employee

The average salary (per person) paid to your full-time Managers in a year.

For each individual absence, how much time is spent by Managers to process, including planning and managing a compliant ‘Return to Work’?

For each individual absence, how much time is spent by Managers to process, including planning and managing a compliant ‘Return to Work’?

How much total time is spent by HR every month supporting Line Managers, managing policies, compliance, and preparing absence-related documentation?

How much total time is spent by HR every month supporting Line Managers, managing policies, compliance, and preparing absence-related documentation?
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Impact of Absence per year: Your summary

Calculated using GoodShape® Workplace Wellbeing Database derived from over 200 UK employers.

Unadjusted Adjusted

These results do not account for unreported absences.

Results have been weighted to account for unreported absence.

These results do not account for unreported absences.

Results have been weighted to account for unreported absence.

Sub-Totals

Direct cost of absence and cover

Value of lost productivity

Associated management costs

Total impact

Policy breaches during this period

Cases of Non-compliant returns to work:

Mental wellbeing risks

Cost of absences due to mental health:

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